- Provide high‑level administrative and agenda support to senior leadership
- Manage key logistical, organizational, and documentation tasks

**About Our Client**
Our client is an international company.


**Job Description**
Executive Support



- Manage the executive's agenda: scheduling meetings, appointments, and travel arrangements.
- Coordinate internal and external meetings, including logistics, document distribution, and follow‑up actions.
- Prepare, format, and proofread documents, presentations, and reports.
- Support email management: prioritization, drafting responses, and ensuring timely follow‑through.
- Act as a liaison between the executive and internal/external stakeholders.

Office & Administrative Coordination



- Organize business trips (flight bookings, accommodation, itineraries).
- Handle expense reports, invoices, and budget tracking related to the executive's activities.
- Maintain confidential files, contracts, and administrative archives.
- Support office operations when needed (procurement, room bookings, logistics).

Project & Meeting Support



- Assist with project tracking, timelines, and documentation.
- Prepare meeting agendas, minutes, and action-item lists.
- Conduct light research and synthesize information when required.

Communication



- Draft internal communications and messages on behalf of the executive.
- Coordinate with teams to ensure smooth information flow and timely updates.

**The Successful Applicant**
**Required**

- Proven experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator.
- Strong organizational skills and impeccable attention to detail.
- Ability to manage sensitive information with high confidentiality.
- Excellent communication skills in English (and other languages if needed) and French.
- Strong command of Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word).
- Ability to work independently with minimal supervision.
- Professionalism, discretion, and a proactive approach.

Nice to Have



- Experience in an international or fast‑paced corporate environment.
- Strong prioritization skills and comfort with shifting demands.
- Collaborative mindset and positive attitude.

**What's on Offer**
30% including a morning from your home.


**Contact: Marine Moncozet**
**Quote job ref: JN-032026-6964791**